Approved 18 August 2012
1st RECONNAISSANCE BATTALION ASSOCIATION
CONSTITUTION AND BY-LAWS
ARTICLE I - GENERAL
SECTION 1. OBJECTIVES. The objectives of the 1st Reconnaissance
Battalion Association are:
• To promote renewed fellowship of all Marines and Navy
personnel who served with or
were attached to the 1st Reconnaissance Battalion, 1st Marine
• To honor the memory of those who served in 1st Reconnaissance
Battalion and are deceased; and
• To promote scholarly research and to preserve an accurate
historical record of the 1st Reconnaissance Battalion’s
SECTION 2. NOT FOR PROFIT. None of the aforementioned objectives
shall be construed to authorize the Association or individual
members to conduct activities for profit, financial gain, or
attempt to influence legislation.
ARTICLE II – MEMBERSHIP
SECTION 1. CRITERIA. All Marine and Navy personnel who were
assigned to or were attached to the 1st Reconnaissance Battalion,
1st Marine Division are eligible for membership in the 1st Reconnaissance
Battalion Association. Written documentation, such as a DD 214,
is required to support all applications for membership.
SECTION 2. ASSOCIATE MEMBERSHIP. The 1st Reconnaissance Battalion
Association may grant Associate Membership to any parent, spouse,
child or sibling of anyone, living or deceased, who was assigned
or attached to the 1st Reconnaissance Battalion. Associate Members
shall not exceed 20% of the Association’s members. Associate
Members have no voting rights at Association meetings.
SECTION 3. DECEASED MEMBERS. All who met the aforementioned
qualifications for membership and are deceased will be carried
on the Association’s deceased member rolls as they become
SECTION 4. DUES. The Association has no mandatory dues. However,
Members and Associate Members are encouraged to make donations,
at least annually, to help defray the Association’s operating
expenses. An annual donation of $10.00 is suggested.
ARTICLE III – MEETINGS
SECTION 1. MEETINGS. The 1st Reconnaissance Battalion Association
shall hold a general membership meeting at least once a year
for the election of Association Officers and Directors and to
conduct other Association business as deemed necessary. All
Members present are eligible to vote on any Association matter.
Meetings may be called by the President of the Association or
by written petition of two-thirds of the members. In order to
conduct Association business, there shall be a quorum of no
less than ten Members present. Members may not give their vote
to another by proxy.
SECTION 2. COMMITTEES. Committees shall be appointed by the
President, from time to time, to: Audit the Treasurer’s
Report, Nominate Officers and Directors; plan and prepare reunions,
increase membership, publish the Association newsletter and
special projects, such as the 1st Reconnaissance Battalion Memorial.
SECTION 3. SUBORDINATE UNIT ASSOCIATIONS. Subordinate Unit
Associations may be formed under the auspices of the 1st Reconnaissance
Battalion Association, comprised of members that served with
1st Reconnaissance Battalion in subordinate units, such as Headquarters
and Service Company, A Company, B Company, etc. Subordinate
Unit Associations may develop their own by-laws, consistent
with the 1st Reconnaissance Battalion’s By-Laws, and elect
their own Officers/Directors. Subordinate Units may seek assistance
from 1st Reconnaissance Battalion Association with meeting/reunion
planning and other authorized unit activities.
ARTICLE IV – OFFICERS AND DIRECTORS
SECTION 1. ASSOCIATION OFFICERS AND DIRECTORS. Leadership of
the 1st Reconnaissance Battalion Association shall consist of:
President, Vice President, Secretary, Treasurer, Membership
Director, Sergeant-at-Arms, Historian, Chaplain, three Directors
and the 1st Marine Division Association Unit Director.
SECTION 2. EXECUTIVE COMMITTEE. The Executive Committee shall
consist of President, Vice President, and Treasurer.
SECTION 3. ELECTION, TERM OF OFFICE AND REMOVAL. Officers of
the Association shall be elected by the Association members
at a General Membership Meeting for a term of three years; normally,
the election of officers shall be staggered so that one third
of the Association officers shall be elected each year. A vacancy
in any office caused by any reason whatsoever may be filled
by the President, with the written concurrence of the Executive
Committee, until the next scheduled General Membership Meeting,
when the office shall be filled by election. An Association
Officer or Director may succeed himself, but he may serve no
more than two (2) consecutive terms. Officers may be removed
from office for just cause and absence from two consecutive
Reunions and/or scheduled Membership Meetings, by two thirds
vote of Members present at the General Membership Meeting.
SECTION 4. PRESIDENT. The President shall preside over all
meetings of the Association. He shall have charge of the affairs
of the Association, ensure adherence to the 1st Reconnaissance
Battalion Association By-Laws and shall ensure all decisions
by the Membership are implemented. He shall ensure reports,
contracts, documents, checks, bonds or other financial instruments
are executed as authorized by the Executive Committee and/or
resolution of the Members. He shall be a joint signatory on
Association accounts, with check and debit card authority. The
President shall represent the Association at meetings with civic,
government and veteran organizations where representation by
the Association is requested or deemed appropriate.
SECTION 5. VICE PRESIDENT. The Vice President shall have such
authority and duties as
assigned by the President. He shall be a member of the Executive
Committee. In the absence or disability of the President, the
Vice President shall, consistent with the Association By-Laws,
assume the duties of the President.
SECTION 6. SECRETARY. The Secretary shall record the proceedings
of all Association Membership and Executive Committee meetings.
He shall maintain sign-in sheets for recording attendance at
all membership meetings. He shall be the custodian of Association
records. He shall prepare, post, and disseminate all legal notices,
correspondence and other materials as required by laws, statutes,
and regulations. The Secretary shall prepare the minutes of
all membership and Executive Committee meetings, maintain them
for review by Association Members and provide these minutes
to the membership at each annual Association Membership meeting.
He shall perform all duties pertaining to the office Secretary
and such other duties as may be assigned by the President.
SECTION 7. TREASURER. The Treasurer shall receive and collect
all monies payable to the Association and deposit those monies
in such bank or depository designated to handle the Association’s
accounts. He shall make payment of all lawful obligations. He
shall maintain custody of all Association funds, securities,
and related documents. With the President, he shall be a joint
account holder on Association accounts, with check and debit
card authority. He shall keep or cause to be kept an accurate
record of all receipts and disbursements; he shall render a
statement of the Association’s financial condition as
required, an annual financial report at the Association’s
membership meeting and other report as required by law. The
Treasurer shall perform all duties of his office and those duties
assigned by the President.
SECTION 8. MEMBERSHIP DIRECTOR. The Membership Director shall
work to increase Association membership and interact with veterans
and military service organizations. He shall maintain the Membership
Directory of the Association and, as the Association Web Master,
maintain the Association Web Site. He shall perform all duties
of his office and those duties assigned by the President.
SECTION 9. HISTORIAN. The Historian shall research, record,
catalog and maintain historical
data and material pertaining to the 1st Reconnaissance Battalion.
He shall be the custodian of historical material and artifacts
donated to the Association. The Historian shall interact with
the historical program of the Marine Corps. He shall foster
public awareness of 1st Reconnaissance Battalion’s lineage,
honors and achievements and interact with the media as the Association
Public Affairs Officer. He shall perform all duties of his office
and those duties assigned by the President.
SECTION 10. SERGEANT-AT-ARMS. The Sergeant-at-Arms shall be
responsible for maintaining order during all meetings and leading
Members in the Pledge of Allegiance to the flag. The Sergeant-at-Arms
shall collect and count any and all written ballots when secret
ballots or votes are conducted. He shall be the custodian of
designated Association property and ensure it is on hand for
reunions, membership meetings or other events as directed. He
shall perform all duties of his office and those duties assigned
by the President.
SECTION 11. CHAPLAIN. The Chaplain shall open all membership
meetings with prayer.
He shall be the Association’s principal point of contact
with the next of kin and families of deceased members, conduct
or cause to be conducted memorial services as necessary and
ensure that the Association honors the memory of deceased members
SECTION 12. DIRECTORS. Directors serve as directed by the President;
fill Association Officer and Committee leadership positions
as required; perform other tasks pertaining to Association business;
assist with reunion planning, preparation and execution; and
provide liaison with the Membership.
SECTION 13. UNIT DIRECTOR. The Unit Director represents the
Association at 1st Marine Division Association meetings. He
shall perform other Association tasks as directed by the President.
SECTION 14. COMPENSATION. Officers and members shall not receive
any salary or other compensation for services rendered to the
SECTION 15. ASSOCIATION ACCOUNTS AND AUTHORIZATION TO EXPEND
FUNDS. The 1st Reconnaissance Battalion Association shall maintain
its accounts in a bank or credit union insured
by the federal government. As a minimum, the Association will
maintain a checking and an interest bearing account. Association
accounts shall be joint, with the Treasurer and President authorized
to transact Association business. Members attending annual/periodic
meetings shall review and approve
the Treasurer’s Report, and by simple majority vote any
extraordinary expenses in excess of $1000.00. Upon written consent
of the Executive Committee, Association expenses that may occur
between Membership Meetings may be paid as necessary to ensure
Association obligations are met and to benefit the Membership
as a whole.
ARTICLE V - AMENDMENTS
SECTION 1. The 1st Reconnaissance Battalion Association By-
Laws may be modified, amended or replaced by a two-thirds vote
of the members attending a periodic Membership Meeting.
ARTICLE VI - DISSOLUTION
SECTION 1. PROCEDURE. The 1st Reconnaissance Battalion Association
may be dissolved at periodic membership meeting upon a two-thirds
vote of all Members present provided that an announcement of
such intended action is published to all Members a least three
months prior to the intended act of dissolution. In the event
the Association is dissolved, all assets and property shall
be transferred to the 1st Marine Division Association for use
as exempt from federal taxation under Section 501 (C ) (3) of
the Internal Revenue Code of 1954, as amended or any successor
SECTION 2. ALTERNATIVE DISTRIBUTION. In the event that the
1st Reconnaissance Battalion Association shall be dissolved,
the Members, by majority vote, may distribute all assets and
property, less valid outstanding debts, accounts, claims, and
necessary expenses of dissolution, to designated organizations
exempt from federal taxation under Section 501 (C) (3) of the
Internal Revenue Code of 1954, as amended or any successor statute